Privacy Policy

There are a number of ways in which we may collect information from you. These include:

• application forms;
• email;
• our website (including cookies);
• over the phone; and
• when you purchase anything from us via your credit card

In addition, there may also be certain laws which may require us to collect personal information from you. Where these apply, we will provide you with information about our legal requirements when we collect your personal information.

4.3 What about ‘sensitive information’?

We will not ask you for information revealing racial or ethnic origin, political opinions, religious or philosophical beliefs, trade union membership, or details of health, disability or sexual activity or orientation, unless:

1. you consent to providing that information to us;
2. the collection of that information is specifically authorised by law;
3. the collection is necessary to lessen a serious or imminent threat to your health or safety or the health or safety of another person; or
4. the collection of the information is necessary for the establishment, exercise or defence of a legal claim.

4.4 What happens if you do not provide personal information
If you do not provide us with accurate or complete information when we request it, we may not be able to provide you with a proper level of service.

In general, only our employees or subcontractors may view your personal information.
We will only disclose personal information to a third party if:

1. that disclosure is required to give effect to the purposes for which we collected the information;
2. we have your consent to that disclosure;
3. we believe that the disclosure may lessen a risk of harm to your health or safety, or to the health or safety of another person;
4. we are required by law to disclose the information;
5. the disclosure is required for the enforcement of a criminal law or a law imposing a pecuniary penalty or for the protection of public revenue; or
6. the third party is our agent or contractor and is required by us to keep that personal information confidential and will only use that information for the purposes for which it is disclosed.

5.2 International transfers
If we transfer your personal information overseas, we will first obtain your written consent before doing so.

If it is not practical to obtain your consent, then the information may still be transferred if, as part of the agreement for the transfer of that information, the other organisation agrees to comply with our privacy obligations to you.

5.3 Where is your personal information stored?
We may store your personal information in both hard copy and on computer.
Hard copy information is kept under lock and key. Information stored on computer is generally password protected.

5.4 Updating your personal information
If at any time you believe that any of your personal information that we store is not accurate or is out of date, please let us know by contacting either of our Privacy Officer.

1. providing access would pose a serious and imminent threat to the life or health of a person;
2. providing access would have an unreasonable impact on the privacy of others;
3. the information is subject to confidentiality where the person who provided the information to us did so expressly on the condition that it remains confidential;
4. the request is vexatious or frivolous;
5. the information relates to legal proceedings between us and the information would not be required to be discovered to a court;
6. we are in commercial negotiations with you and the information would reveal our intentions;
7. providing access would be unlawful or we are required by a law to withhold access; or
8. providing access could prejudice the investigation or detection by our organisation or by a government body of an unlawful activity or some serious or improper misconduct.

Where we do withhold your personal information, we may instead choose to give you a summary of that information.

9.2 Written reasons
If we do withhold your personal information, we will provide you with written reasons.

9.3 Third party intermediary
If we withhold access to your personal information, we will consider whether the provision of access to an independent third party will meet both of our needs.